Job description:
Location: Gander, NL A1V 1X3
Salary: $34.50 per hour for 35 hours per week
Overtime: 1.5 times gross pay after completion of 40 hours
Vacation Pay: 4% on every pay period
Job Type: Permanent employment
Number of vacancies: 1
Job Responsibilities:
- Oversee and manage daily office operations, ensuring efficient functioning of administrative processes and maintaining a productive work environment.
- Track office expenses and maintain budgets for supplies, facilities, and other operational needs.
- Organize and maintain office records, files, and databases, ensuring easy access and accurate record-keeping.
- Draft and edit documents, emails, and reports, maintaining consistent and professional communication within and outside the organization.
- Greet visitors, answer phones, and manage incoming and outgoing mail, creating a positive first impression and ensuring smooth communication.
- Monitor and order office supplies, ensuring that necessary items are available while managing costs effectively. Also, keep track of inventory and manage stock levels.
- Oversee maintenance and cleanliness of the office space, including liaising with building management for repairs and improvements.
- Coordinate travel arrangements for staff, including booking flights, accommodations, and transportation.
- Coordinate and manage appointments, meetings, and conference room reservations, optimizing time and resources.
- Assist with new employee onboarding, maintain employee records, and help with administrative aspects of HR processes.
- Organizing office events, meetings, and conferences.
Role Eligibility
- A high school graduation certificate or equivalent is typically the minimum educational requirement.
- Prior experience in an administrative support role for 1 year to less than 7 months is preferred.
- Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills in English are essential for interacting with colleagues, clients, and external parties.
- Strong organizational skills are crucial for managing schedules, appointments, documents, and various tasks efficiently.
- Accuracy is important in managing records, handling data, and preparing documents.
- Ability to prioritize tasks, meet deadlines, and handle multiple responsibilities is essential in this role.
- The office can be a dynamic environment with changing priorities. The ability to adapt to new tasks and challenges is valuable.
- Collaborating with colleagues, handling conflicts, and maintaining a harmonious work environment require strong interpersonal abilities.
- Juggling various tasks, from managing phone calls to organizing meetings, requires effective multitasking skills.
- The ability to identify issues, analyze situations, and find effective solutions contributes to the smooth functioning of the office.
Submit your resume to the email address given below when applying for this job. abcomplexinc@gmail.com
