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Office Administrator (Back Office)

Posted by: Moneystrat Securities Inc.
Posting date: August 27, 2024      Closing date: February 27, 2025
Posting date: August 27, 2024
Closing date: February 27, 2025
 
Job location: Toronto - ON, Canada
 
Salary: 28.39
 
Vacancy: 1
 
Job category: Financial
 
Job id: 20240828-013034

Job description:


Office Administrator (Back Office)

Employer: Moneystrat Securities Inc. 

 

Location:13 Summerhill Avenue,
Toronto, ON, M4T 1A9

 

Workplace information: On site

 

Salary: 28.39 hourly / 30-40 hours per Week

 

Terms of employment: Permanent employment

      Full time - Day Shift

 

Start date: Starts as soon as possible

 

Vacancies: 1 vacancy

 

Overview

 

Languages: English

 

Education: Bachelor's degree

 

Experience: 1 year to less than 2 years

 

On site: Work must be completed at the physical location. There is no option to work remotely.

 

Work setting: Private sector

 

Responsibilities


Tasks

  • Implement new administrative procedures.

  • Review and evaluate new administrative procedures.

  • Establish work priorities and ensure procedures are followed and deadlines are met.

  • Carry out administrative activities of establishment.

  • Accurately and promptly process client orders, ensuring compliance with regulatory and company procedures, and manage all related documentation.

  • Prepare and distribute commission reports semi-monthly, ensuring accuracy and timeliness.

  • Process Letters of Indemnity for trade errors, ensuring clients receive the correct trade date price.

  • Track and manage external transfers, coordinating with transfer departments of relinquishing institutions.

  • Manage internal software-generated transactions, reconciling and merging as necessary, and removing system-generated duplicates.

  • Implement new systems as necessary and update the client database with relevant changes.

  • Stay current on back-office system changes, including upgrades, and advise the team on system functions and features.

  • Prepare deposits for client and commission cheques received and manage bank transactions.

  • Track non-financial updates, including systematic plans, beneficiary changes, advisory fees, address updates, and tax information changes.

  • Coordinate and plan for office services such as equipment, supplies, forms, disposal of assets, and maintenance. 

  • Assemble data and prepare periodic and special reports, manuals and correspondence.

  • Perform data entry

  • Oversee and coordinate office administrative procedures

  • Resolve conflict situations

  • Monitor and evaluate

 

Experience and specialization

Computer and technology knowledge

  • Electronic mail

  • Electronic scheduler

  • Spreadsheet

  • Inventory control software

  • MS Excel

  • MS Office

  • MS Outlook

  • MS PowerPoint

  • MS Windows

  • MS Word

  • Project management software





Additional information

 

Transportation/travel information: Public transportation is available

 

Work conditions and physical capabilities

  • Ability to work independently

  • Fast-paced environment

  • Work under pressure

  • Tight deadlines

  • Attention to detail

  • Large workload

 

Personal suitability

  • Efficient interpersonal skills

  • Excellent oral communication

  • Excellent written communication

  • Flexibility

  • Organized

  • Reliability

  • Ability to multitask

  • Time management

  • Adaptability

  • Integrity

  • Team player

 

Employment groups 

 

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

 

  • Support for persons with disabilities - Offers mentorship, coaching and/or networking opportunities for persons with disabilities

  • Support for newcomers and refugees - Offers mentorship programs that pair newcomers and/or refugees with experienced employees

  • Support for youths - Offers mentorship, coaching and/or networking opportunities for youth

  • Support for Veterans - Offers mentorship, coaching and/or networking opportunities for Veterans

  • Support for Indigenous people - Offers mentorship, coaching and/or networking opportunities for Indigenous workers

  • Support for mature workers - Offers mentorship, coaching and/or networking opportunities for mature workers

  • Supports for visible minorities - Offers mentorship programs that pair members of visible minorities with experienced employees


Who can apply to this job?

 

Only apply to this job if:

 

  • You are a Canadian citizen, a permanent or a temporary resident of Canada.

  • You have a valid Canadian work permit.

 

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

 

How to apply

By email: jobs.moneystrat@gmail.com

 

How-to-apply instructions

Here is what you must include in your application:

 

  • Cover letter

  • Resume

 

This job posting includes screening questions. Please answer the following questions when applying:

  • Are you available for the advertised start date?

  • Are you currently legally able to work in Canada?

  • Do you have previous experience in this field of employment?

 

Advertised until

To be determined



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