Job description:
Appointment Secretary
Cavalcade Ford, Bracebridge, ON
JOB RESPONSIBILITIES ARE LISTED BELOW:
- Coordinate and schedule appointments, meetings, and events for executives or team members.
- Ensure appointments are scheduled accurately, considering priorities and availability.
- Monitor calendar and make adjustments as needed (e.g., rescheduling, cancellations).
- Handle incoming calls, emails, or messages regarding appointment requests.
- Provide reminders and follow-up communications for upcoming appointments.
- Maintain an organized record of appointments, meeting notes, and other related documents.
- Assist with travel arrangements for out-of-town appointments or meetings, including transportation and lodging as needed.
- Greet and assist visitors and clients as they arrive for appointments or meetings.
- Assist in preparing materials or agendas for meetings and appointments.
- Prepare, edit, and proofread invoices, publications, reports, and related material.
- Handle office tasks, such as filing, distributing regular and electronic mail, and coordinating the flow of information internally and externally as required.
- Keep track of the inventory for the areas as instructed by management.
- Assist with general administrative tasks such as filing, copying, or preparing meeting spaces.
- May perform other duties as per requirements.
Work Location: 420 Ecclestone Drive, Bracebridge, ON, P1L 1R1
Salary: $35/hr.
Hours: 40 hours per week
Position type: Full-time & Permanent
Qualifications:
Experience: 7 months to one year of relevant experience
Education: College/CEGEP
Language: English
Please forward your resumes to email to jon@cavalcadeford.com to be considered for this position.
