Location: Ottawa, ON K1N 5W1
Salary: $34.00 per hour for 40 hours per week
Overtime:1.5 times gross pay after completion of 44 hours
Vacation Pay: 4% on every pay period
Job Responsibilities:
- Overseeing the day-to-day administrative operations of the office, including managing office supplies, equipment, and facilities.
- Providing administrative support to various departments and teams within the company, including handling correspondence, scheduling meetings, and managing calendars.
- Assisting with HR tasks such as recruitment, onboarding, and maintaining employee records.
- Assisting with budget preparation, expense tracking, and processing invoices and reimbursements.
- Coordinating travel arrangements for employees, including booking flights, accommodations, and transportation.
- Organizing company events, meetings, and conferences.
- Maintaining and organizing company documents, contracts, and records in a secure and accessible manner.
- Facilitating communication within the company by distributing memos, emails, and announcements as needed.
- Assisting with data protection measures and maintaining the confidentiality of sensitive information.
- Handling employee inquiries, and grievances, and providing general support to promote a positive work environment.
- Assisting with regulatory compliance related to administrative matters.
Eligibility Requirements:
- A secondary school graduation certificate is required.
- Having significant work experience of 2 to 3 years in administrative support is a crucial requirement for this job.
- Strong verbal and written communication skills are essential for an administrative officer to interact effectively with employees, clients, and external stakeholders.
- Excellent organizational abilities are crucial to managing tasks, handling paperwork, and maintaining efficient office operations.
- Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint), email systems, and other relevant applications is typically required.
- One needs to be adept at resolving challenges, making decisions, and finding solutions to various issues that may arise in the office.
- Effective time management skills are necessary to prioritize tasks, meet deadlines, and ensure a smooth workflow.
- Being detail-oriented is important for an administrative officer to accurately handle paperwork, data entry, and other administrative tasks.
- The ability to work collaboratively with colleagues and build positive working relationships is valuable in this role.
- One often handles multiple tasks simultaneously, so the ability to multitask and stay organized is essential.
- Being able to adapt to changing priorities and requirements is crucial in a dynamic office environment.
- Leadership skills may be desired for certain positions.
Kindly, submit your resume at the provided email address in order to apply for the above job. gsfinancialsol@gmail.com
