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Work setting

• Private sector

Responsibilities

Tasks

• Supervise other workers
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Oversee and co-ordinate office administrative procedures
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Review and evaluate new administrative procedures
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Delegate work to office support staff

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
• Electronic mail
• Spreadsheet

Additional information

Security and safety

• Basic security clearance

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Efficient interpersonal skills

Benefits

Financial benefits

• Bonus

Long term benefits

• Maternity and parental benefits

Other benefits

• Free parking available
• Other benefits
• Team building opportunities