Job description:
Administrative Assistant
Job details
- Location: 2051 Williams Parkway, Suite 22, Brampton, Ontario, L6S 5T3
- Workplace information: On-site
- Salary: $30.00 hourly / 30 to 35 hours per Week
- Terms of employment: Permanent employment Full time
- Day, Evening, Morning,Weekend
- Starts as soon as possible
- Vacancies: 1 Vacancy
Overview
Languages
English
Education
- College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
1 to less than 7 months
On-site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Review, evaluate, and implement administrative procedures in the operations of the trucking company.
- Create and maintain filing systems, including physical and electronic files.
- Respond to phone calls, emails, and other correspondence, directing inquiries to the appropriate staff or departments.
- Maintain and organize company documents such as invoices, receipts, bills of lading, and delivery records, ensuring all paperwork is up-to-date and filed correctly.
- Assist visitors with their general inquiries and direct them to the employer or relevant department, such as dispatchers or account payables.
- Monitoring the driver’s logbook entries reports and providing their payroll data reports to the payables department.
- Arrange travel itineraries, prepare minutes of meetings, and handle other urgent inquiries and compliances.
- Assist in the work schedules of the drivers, update on delivery status, route changes, or delays if required.
- Process vendor invoicing and place orders for office supplies and keep track of inventory.
- Carry out administrative activities of the business as per the management’s request.
- Greet the visitors and welcome them to the premises.
- Assist with scheduling and dispatching drivers, updating daily trip logs, and ensuring that all routes are assigned efficiently.
- Perform general office duties, such as photocopying, scanning, faxing documents, and preparing reports for management.
- Communicate with clients regarding shipment details, delivery schedules, and status updates, addressing any concerns or inquiries.
- Input and update data into company software systems, such as load details, fuel receipts, and maintenance records.
- Monitor inventory of office supplies, order replacements as needed, and keep track of trucking equipment and supplies.
Experience and specialization
Computer and technology knowledge
- Microsoft Publisher
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Accounting software
- Electronic mail
- Inventory control software
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Reliability
- Time management
- Adaptability
- Accountability
- Due diligence
Who can apply for this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
employmentsparkfreight@gmail.com
