The Administrative Assistant at Global Visa Support is responsible for managing and coordinating various office activities to ensure efficient operations. Key tasks include organizing and overseeing events like seminars and conferences, managing correspondence such as emails, letters, and phone calls, and keeping office files and documents well-organized. The role also involves supervising and motivating staff to maintain high performance, accurately administering payroll, and assisting in the preparation of reports, presentations, and other essential business documents. Additionally, the Administrative Assistant serves as a liaison between internal departments and external partners, facilitating clear communication and effective coordination. By supporting the implementation of company policies and procedures, the Administrative Assistant helps ensure that the office operates smoothly and aligns with company standards.
The ideal candidate for this position will have a Bachelor’s degree, which provides the foundation needed to manage the role's diverse responsibilities effectively. They should have 1 to 2 years of relevant experience in administrative or office management roles, demonstrating their ability to oversee office operations, organize events, and support team members. Strong English language skills, both written and spoken, are essential, as the position requires extensive communication with colleagues, clients, and external partners. Knowledge of Tagalog is a plus, as it would facilitate better communication with our diverse client base, particularly those from the Philippines. The ideal candidate will be detail-oriented and highly organized, with strong multitasking and prioritization skills in a fast-paced environment. They should be proactive, possess strong problem-solving capabilities, and uphold a professional demeanor that reflects positively on the company. Proficiency in office software, particularly Microsoft Office Suite, is required, along with the ability to handle sensitive information with confidentiality and integrity.
