Job Title: Receptionist
Company Name: DAE IMMIGRATION CONSULTING LTD.
Work Location: 609 14ST NW suite 204Calgary, AB T2N 2A1
Terms of Employment: Full-time, Permanent
Wage: $20.00 per hour
Language of Work: English
Please contact via email: daehr2024@outlook.com
Company Info:
DAE IMMIGRATION CONSULTING LTD. is a dedicated and professional immigration consulting firm committed to helping individuals and families navigate the complex process of immigrating to Canada. Our experienced consultants provide personalized guidance and support throughout every step of the immigration journey, from initial consultation to final approval.
At DAE Immigration Consulting Ltd., we specialize in a wide range of immigration services, including but not limited to, work permits, permanent residency applications, family sponsorships, study permits, and citizenship applications. Our goal is to simplify the immigration process for our clients, ensuring that they have a clear understanding of their options and are well-prepared for each stage of the application process.
Job Description:
We are seeking a friendly and organized Receptionist to be the welcoming face and voice of our company. The ideal candidate will be responsible for managing front desk operations, providing exceptional customer service, and supporting administrative tasks. This role is crucial in creating a positive first impression for clients and visitors.
Job Duties:
1. Front Desk Management:
Greet clients, visitors, and employees with a warm and professional demeanor.
Answer and direct incoming phone calls, taking messages or forwarding calls as necessary.
Manage the reception area, ensuring it is clean, organized, and welcoming at all times.
Handle incoming and outgoing mail, packages, and deliveries, distributing them appropriately.
2. Customer Service:
Provide information and assistance to clients, addressing inquiries and guiding them to the appropriate person or department.
Manage and respond to general email inquiries, ensuring timely and accurate communication.
Assist clients with the completion of forms or other documentation as needed.
3. Administrative Support:
Schedule and confirm appointments for clients and staff, managing calendars effectively.
Maintain and update client records, both in physical files and electronic databases.
Assist in the preparation of documents, reports, and correspondence as required.
Order and maintain office supplies, ensuring that the reception area is well-stocked.
4. Billing and Filing:
Assist with billing procedures, including preparing invoices, processing payments, and tracking client accounts.
Maintain accurate records of all financial transactions related to client billing.
Organize and file documents, including financial records, client information, and correspondence, ensuring they are easily accessible.
5. Coordination and Communication:
Coordinate with other departments to facilitate smooth communication and workflow.
Support the organization of company meetings, workshops, and events by managing RSVPs and preparing materials.
Act as a liaison between clients and consultants, ensuring clear and effective communication.
Qualifications:
1. High school diploma or equivalent; additional education in office administration or related fields is an asset
2. Proven experience as a receptionist or in a similar customer service role is an asset
3. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
4. Excellent organizational skills and attention to detail
5. Ability to multitask and manage time effectively in a fast-paced environment
6. Professional appearance and a positive attitude
Why Join Us?
1. Be part of a dynamic and diverse team dedicated to making a positive impact on the lives of new immigrants
2. Opportunity for professional growth and development
3. Competitive salary and benefits package
4. Supportive and collaborative work environment
How to apply
If you are a proactive, detail-oriented individual with a passion for helping others, we would love to hear from you! Please send your resume and a cover letter to daehr2024@outlook.com with the subject line "Receptionist Application – [Your Name]."
