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Administrative assistant

Posted by: AYS Immigration Services Inc.
Posting date: March 18, 2024      Closing date: February 17, 2025
Posting date: March 18, 2024
Closing date: February 17, 2025
 
Job location: Brampton - ON, Canada
 
Salary: $25.10
 
Vacancy: 1
 
Job category: Administrative Support
Job id: 20240318-212446

Job description:


Languages

English

Education

  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Supervise other workers
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Perform receptionist duties
  • Co-ordinate and schedule activities

Supervision

  • 5-10 people

Computer and technology knowledge

  • MS Excel
  • MS PowerPoint
  • MS Word
  • Social Media
  • MS Office
  • Adobe Acrobat Reader
  • Electronic mail

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
  • Work with minimal supervision

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Accountability
  • Quick learner
  • Apply By email - jobsatays@yahoo.com

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